Create email notifications for completed translation jobs
Configure email notifications so you can be informed when Localization Workspace translation jobs are completed.
Before you begin
Create your own notification category to identify and group your notifications related to Localization Workspace translation projects. For instructions see Create notification categories.
Role required: admin.
About this task
From Zurich Patch 1, along with tracking the progress of translation jobs in Localization Workspace, you can set up email notifications to be alerted upon completion of translation jobs.
For detailed information about configuring email notifications, see Create an email notification. The following procedure is specific to notifications for Localization Workspace jobs.
Procedure
Navigate to All > System Notification > Email > Notifications.
Select New.
Fill in the fields according to the following guidance.
Field Description Name Enter a unique, descriptive name for these notifications. Table Select the Translation Request [sn_lw_trans_request] table from the list of tables. Category If you have already set up your own category for these notifications, you can select it from the drop-down list. For information see Create notification categories.
A new email notification with values related to Localization Workspace's Translation Request table. The When to send tab is highlighted.
On the When to send tab, fill in the fields.
Field Description Send when Select Record inserted or updated.Updated Select this check box. Inserted Clear this check box. Conditions Set one row to State is Complete.On the Who will receive tab, fill in the fields according to your organizational requirements.
| Field | Description |
|---|---|
| Users | Select the lock icon Image omitted: LockIconNE.png to add an individual user from the User \[sys\_user\] table.No alternative text supplied |
| Users/Groups in Fields | Select the lock icon to add recipients from fields in the Translation Request \[sn\_lw\_trans\_request\] table. |
| Groups | Select the lock icon to add a group of users, such as Localization Requestor, from the Group \[sys\_user\_group\] table. |
| Subscribable | Option to enable all users to subscribe to the notification.Note: Recipients can receive email about records that they can’t normally access from the user interface, so consider the sensitivity of the information before selecting this option. |
The Who will receive tab on a new email notification for Localization Workspace's Translation Request table.
- On the What it will contain tab, fill in the fields according to your organizational requirements.
| Field | Description |
|---|---|
| Email template | You can search for an existing template. |
| Subject | You can use variables from the Translation Request [sn_lw_trans_request] table, available under Select variables. |
| Message HTML | You can use variables from the Translation Request [sn_lw_trans_request] table, available under Select variables. Example variables from this table:- ${lf_project.number} is the corresponding number from Localization Framework. - ${sys_created_by} is the person who submitted the translation request. |
- Select Submit (or Update if you are editing) to finish the record.
What to do next
After creating a new notification, you can review its record in the Notifications [sysevent_email_action] table. From that finished record you can select Preview Notification to open an example of the email notification. Use this function to confirm how the notification appears to recipients.
The Preview Notification button is highlighted on a submitted email notification record.
For more information, see Preview email notifications.
Parent Topic:Creating email notifications for Localization Workspace