Viewing rule activities

View a summary of records in the backlog and the execution history for a specific rule on the table in context.

Key benefits

• View details for a specific data management rule.
• Track the backlog of records that meet the rule's conditions but haven't been processed yet.
• View a detailed summary of the rule's execution history.

Required ServiceNow AI Platform roles

The admin role is required to view the Data Management Console.

Accessing rule activities in the Data Management Console

Access recent activity for a specific rule in the Data Management Console by navigating to All > System Data Management > Data Management Console > Tables. Select a table, select the Rule details sub-tab, and then select a specific rule.

Rule details

View basic information about a data management rule including the following details:

• Table

  The table to which the data management rule applies.

• Data policy

  The data policy to which the data management rule belongs.

• Application scope

  The application scope of the table.

• Type

  The type of data management rule, such as archive, cleanup, or one-time delete.

• Status

  The current status of the data management rule.

Records in backlog

View the total number of records that meet the conditions for the rule but haven't been processed yet. The count is updated once a day.

Trend of backlog records

Track the backlog of records that meet the conditions for the rule but haven't been processed yet.

• Track the progress of the rule over time.
• Monitor data management rule efficiency and consider adjusting the conditions based on the trend in the backlog record count.
• Check for bottlenecks that indicate a large number of records in the backlog waiting to be processed.

Execution history

View a detailed summary of the rule's execution history.

• View the date and time a rule was executed by checking the Execution time column.
• Determine how many records were archived or deleted by checking the Records impacted column. Consider adjusting the rule's conditions if the number of records isn't sufficient.
• Determine how long the rule took to complete by checking the Duration column.