Create a new expense line

Typically, expense lines are automatically generated based on assets or users, but you can create a new expense line manually if needed.

Before you begin

Role required: asset, contract_manager(core UI and Hardware Asset Workspace only), sn_eam.enterprise_admin (Enterprise Asset Workspace only), or sn_eam.enterprise_asset_manager (Enterprise Asset Workspace only)

Procedure

1. Open the list of contracts that are used across your deployment.

   • If you are using the core UI, navigate to Contract Management > Contract > All.
   • If you are using the Hardware Asset Workspace, open the Contract management view and then select the All contracts tab.
   • If you are using the Enterprise Asset Workspace, open the Contract and lease management view and then select the All contracts tab.
   • Select a contract.

2. In the Expense Lines related list (core UI) or tab (Hardware Asset Workspaceand Enterprise Asset Workspace), click New.

3. Complete the form.

   Field	Description
   Number	The unique number identifying the expense line.
   Date	The date on which the expense line was created.
   Rate Card	The identification number of the rate card to which the expense line is associated.
   Rate type	The rate type that is considered during the expense line generation. This field is read-only.
   Source ID	The identification number of the item associated with the expense line. If this field is filled in, corresponding information is automatically added to the Source fields on this form.
   Amount	The monetary value of the item specified in the Source ID field. Enter a negative value to indicate a credit.
   Process date	The date the expense line is processed.
   Inherited	Check box that indicates whether the expense line is on another expense line.
   State	The current state of the expense line, either Pending or Processed.
   Summary type	The expense line category: Grow Business, Run Business, or Transform Business. Categorizing expense lines can be useful for reporting.
   Short description	A brief description of the expense line.
   Asset	The identification number of the asset associated with the expense line, if any.
   Fixed asset	Fixed asset that contains the asset in this expense line. A fixed asset is a container that holds one or more individual assets, including hardware or software assets. The system auto-populates this field with the appropriate fixed asset if the named Asset is contained within that fixed asset.
   Contract	The identification number (not the contract number) of the contract associated with the Asset, if any.
   User	The name of the user associated with the Asset, if any.
   Configuration Item	The name of the configuration item associated with the expense line, if any.
   Task	The identification number of the task associated with the expense line, if any.
   Cost center	The cost center financially responsible for the item identified in Source ID, if any.

4. Click Submit (core UI) or Save (Hardware Asset Workspaceand Enterprise Asset Workspace).

Parent Topic:Create a contract rate card

Related topics

Contract Rate Card form

Generating expense lines based on assets or users

View contract expense lines