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Release: Australia · Updated: 2026-07-09 · Official documentation · View source

Configure the Learning Enrollment report

Configure the Learning Enrollment report in Workday to retrieve user's learning enrollments.

Before you begin

User with access to report creation and the Learning Enrollments data source.

About this task

  • For identification purposes, all calculated field name starts with CF.
  • Create all calculated fields for this report before developing the report. Thus, all fields are available while creating the report.
  • Report name can be different while creating the report. But ensure that the report field name or column heading override for the respective field (if it’s given in the report document) is same as it is in the report document. Report field label should be same as it is in the report document. Else, the developed action fails.
  • Group Column Heading for each business object in the Group Column Headings section should be empty.
  • Ensure that you add parenthesis in filter while creating it.
  • All reports must be shared or owned by the ISU user that accesses these actions on the ServiceNow platform.
  • In the Advanced section, select the Enable as webservice check box.

Procedure

  1. Create Lookup Related Value type calculated field with name, CF_assigned_by_empid.
Image omitted: wd-learning-prop-enrol1.png
2. Create Lookup Related Value type calculated field with name, **cf\_initiator\_wid**.
Image omitted: wd-learning-prop-enrol2.png
3. Create the True/False condition type calculated field with name, **CF\_status\_successfully\_completed**.
Image omitted: wd-learning-prop-enrol3.png
4. Create Extract Multi-instance type calculated field with name, **CF\_enrollment\_successfully\_completed** and select **CF\_status\_successfully\_completed** as the return value.
Image omitted: wd-learning-prop-enrol4.png
5. Create the True/False condition type calculated field with name, **Initiator = Worker**.
Image omitted: wd-learning-prop-enrol5.png
6. Create the Lookup Related Value type calculated field with name, **cf\_initiator**.
Image omitted: wd-learning-prop-enrol6.png
7. Create the Learning Enrollment report.
1.  Access the **Create Custom Report** task.

2.  Provide the report name, for example, `Test -Learning Assignment`.

3.  Select report type as **Advanced**.

4.  Clear the **Optimized for performance** check box.

5.  Select **Data Source** as **Learning Enrollments**.

6.  Don’t select the temporary report check box.

7.  Click **Ok**.
Image omitted: wd-learning-prop-enrol7.png
8. Select the report business object and report fields.
Image omitted: wd-learning-prop-enrol8.png
\[Omitted image "wd-learning-prop-enrol9.png"\] Alt text:
9.  In the **Group Column Headings** section, select all business objects as shown here.

    The **Group Column Heading** for each business object is empty.
Image omitted: wd-learning-prop-enrol10.png
10. In the **Filter** section, select the values as shown here.
    Be sure to add the parentheses.
Image omitted: wd-learning-prop-enrol11.png
11. In the **Prompts** section, select the **Populate undefined prompt defaults** check box.
Image omitted: wd-learning-prop-enrol12.png
12. Under the **Prompts** section, select values as shown here.
    Make sure that the values of **Label For Prompt XML Alias** for all prompt fields are as shown.
Image omitted: wd-learning-prop-enrol13.png
13. In the **Advanced** section, select the **Enable as webservice** check box and click **Ok**.
14. After report configuration is done, click the three dots icon and navigate to **Web Services** > **View URLs**.
Image omitted: wd-learning-prop-enrol14.png
15. Select time range and click **Ok**.
Image omitted: wd-learning-prop-enrol15.png
16. In the View URLs Web Service page, click the active link you want to generate.
    In a new browser tab, you can access the RaaS URL.