View neighborhoods in Workplace Core
View existing neighborhoods with assigned spaces and user allocation.
Before you begin
Role required: admin
Procedure
To view existing neighborhoods with assigned spaces and user allocation, navigate to All > Workplace Core > Neighborhood > All.
Select a neighborhood, then add spaces from a group, cost center, or department, by selecting Assign spaces.
On the form, fill in the fields.
| Field | Description |
|---|---|
| Neighborhood | Neighborhood name that the spaces are assigned to. |
| Table | By default, the following tables are available. - Cost Center/Department \[sn\_wsd\_spcmgmt\_location\_cc\_dept\_map\] - Room \[sn\_wsd\_core\_room\] - Room \[sn\_wsd\_core\_room\] |
| Filter | Filter to show the number of matching records that match the conditions in the condition builder.The space planner can assign spaces in a neighborhood based on department, business unit, cost center, or group. For more information about filters, see Filter condition builder. |
| State | The space assignment request state moves from Open to Work in progress and then when spaces are assigned, the state moves to closed. |
| Workplace task sub type |
|
Select Submit.
The Space Assignment Tasks related list shows the newly assigned space.
To edit, select a space, change the required details, and select Update.
After making the required changes, select Save.
Assign users to spaces by selecting the User Assignment Rules tab.
You can also select All > Neighborhood > Assign Employees to assign a workplace user to a department, group, or cost center.
Create a new user assignment task by selecting New.
On the form, fill in the fields.
| Field | Description |
|---|---|
| Name | Name of the user assignment rule. |
| Neighborhood | Neighborhood field. Select a neighborhood using the lookup list icon \( Image omitted: search-icon.png Lookup list icon\) to search for available neighborhoods. |
| Building | Building that the user is assigned to in a neighborhood. Only buildings that are part of a selected neighborhood can be selected. |
| Floor | Floors in a selected building. |
| Table | By default, the sys_user table is selected.User criteria reference various user fields (from the User [sys_user] table), such as department, cost center, and group. |
| Filter | Add filter conditions using the condition builder to assign users to a cost center or department. For example: Cost center is Finance. |
| Active | Option to make users active in a neighborhood. |
Select Submit.
The employee is added (auto-assigned) to a selected neighborhood. Employees belonging to an indicated hierarchy (auto-assigned), or employees that are added manually (on demand) can interact with a neighborhood.
Select the Execute User Assignments tab to trigger all assignment rules (users to added or removed space allocation) to this neighborhood directly.
Neighborhood with assigned users and spaces
**Note:** Neighborhood assignments are applicable if **Neighborhood** is selected as the group by or view by option in a scenario or building overview. Location assignments are applicable for all other options.
By default, the **Execute User Assignment** scheduled job runs daily or weekly on an instance. You may want to run it for the first time directly. When you run the scheduled job for each user, a workplace profile record is created \(if it's not in your instance already\), and the neighborhood is assigned to that workplace profile.
- When an employee is assigned to a neighborhood, a workplace profile is created.
- Neighborhoods are assigned to a workplace profile, even if an employee has multiple workplace profiles. All neighborhood assignments are done only on one workplace profile.
- An employee can be assigned to multiple neighborhoods. Each assignment is a separate record in the Workplace Profile Location Assignment Related list on the workplace profile form.
- The changes are captured in the execution details table and the changes are mentioned as type **Allocation**.
- If new spaces are assigned to a neighborhood, the spaces are updated in the neighborhood record.
- If spaces are removed from a neighborhood, the neighborhood record is updated when you run the execute user assignment task.
Workplace Profile records are updated, added, or removed. A move task is initiated for employees who have a new space allocation and who are moved from one floor to another.
To create and manage a neighborhood in Workplace Central for a scenario, see Create a scenario.
To view and reserve spaces in a neighborhood using the Reservation Management portal, see Create neighborhood reservations.
To add a user to the neighborhood, refer to Add a user to the neighborhood.
Parent Topic:Managing Neighborhoods