Submit a preclearance approval request
As a designated access person, submit a request to obtain the preclearance approval from the legal department before you can trade in the securities of your organization.
Before you begin
Role required: sn_lg_ops.legal_user
About this task
You can submit a preclearance request during an open trading window period only if you are in the Access Persons list.
Procedure
Navigate to All > Employee Center.
Note: If you're using Legal Service Portal, you can submit a legal request by navigating to the Legal Service Portal and selecting a request from the Service Catalog.
Navigate to Help center > Legal services.
Search for the stock preclearance request item.
Select Stock Preclearance.
On the form, fill in the fields.
| Field | Description |
|---|---|
| Transaction type | Type of securities transaction for which you need a preclearance approval.- Purchase - Sell - Transfer - Gift |
| Number of securities | Number of shares to trade. |
| Nature of securities | Type of shares for which you need a preclearance approval.- Open Market - ESPP \(Employee Stock Purchase Plan\) - ESOP \(Employee Stock Option Plan\) - RSU \(Restricted Stock Unit\) |
| Proposed transaction date | Date on which you want to perform the securities transaction. The date must be within the current trading window. |
| Short description | Description for the preclearance approval. |
| I agree | Option to confirm your consent to trade in securities in accordance with your organization's insider trading policies. |
- Click Submit.
Result
A preclearance approval request is created and assigned to the legal stock approvers group. If configured by the administrator, you get the notification about the progress of your request.
Note:
The approval details appear under the Approvals tab on the Standard Ticket page.
When submitting the stock preclearance request as a Sec-16 officer, the Subcategory in the request is automatically set as Sec-16 Officer.
The Standard Ticket page displays that has the following tabs to perform different tasks:
- Activity: Track the activity history of the request and post messages for the fulfiller working on the request.
Attachments or Documents: Upload and manage the documents in the legal request.
Note: If the external storage option is enabled, the Documents tab is displayed. Otherwise, the Attachments tab is displayed.
Request Details: Review request details.
Parent Topic:Submitting Legal Stock Preclearance requests