Share an architectural artifact with users or groups
You can share architectural artifacts with users or groups for enhanced and effective collaboration with all relevant stakeholders, in the Enterprise Architecture Workspace.
Before you begin
Role required: sn_apm.apm_user and you should have Editor permission assigned for that architectural artifact.
About this task
You can share the architectural artifacts with individual users or groups and provide them with editor, viewer, or owner access, according to your requirement.
Based on your existing role, you can provide certain permissions.
- If you’re the owner of the architectural artifact, you can provide Viewer, Editor, and Owner permission to other users or groups.
- If you’re assigned the Editor role permission to an architectural artifact, you can provide Editor or Viewer permission to other users or groups.
- If you’re assigned the Viewer role permission to an architectural artifact, you can’t provide any permission to other users or groups.
Procedure
Navigate to Workspaces > Enterprise Architecture Workspace.
Open the Portfolio List view by selecting the Portfolio icon
Portfolio icon.
- Select the expand row icon (
Expand Row icon\) next to **Information Portfolio**.
Select Architectural Artifacts.
Select the architectural artifact that you want to share.
The architectural artifacts details page appears.
Select Share.
In the Share architectural artifact pop-up window, fill in the form fields.
For field information, see Share architectural artifacts form.
Select Share.
The architectural artifact is shared with the users and groups and an email notification is sent to all the recipients.
Result
On sharing an architectural artifact, the recipients receive an email notification. The email notification contains:
- A link to the architectural artifact
- Comments mentioned by you while sharing the artifact
Parent Topic:Manage architectural artifacts
Related topics
Manage access to architectural artifacts
Download an architectural artifact version
Create or edit an architectural artifact from Portfolio page
Delete an architectural artifact version
Add a related entity to an architectural artifact
[eaw-add-an-architectural-artifact-version]
Request approval for an architectural artifact