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Release: Australia · Updated: 2026-03-12 · Official documentation · View source

OCRosterSpanApprovalUtil- Global

The OCRosterSpanApprovalUtil script include provides methods for the PTO approval feature.

Parent Topic:Server API reference

OCRosterSpanApprovalUtil - approvePTOSpan (GlideRecord rosterSpanGr)

Changes the type of the roster_schedule_span to time-off from approval.

NameTypeDescription
rosterSpanGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
void 

OCRosterSpanApprovalUtil - getContextualCalUrlPerSpanProposal (GlideRecord rosterSpanProposalGr)

Returns a URL to the on-call calendar based on the rosterSpanProposalGr.

NameTypeDescription
rosterSpanProposalGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
StringA URL to the on-call calendar based on the rosterSpanProposalGr.

OCRosterSpanApprovalUtil - getFromDateDisplayValuePerSpanProposal (GlideRecord rosterSpanProposalGr)

Returns a formatted GlideScheduleDateTime string based on the start date of the rosterSpanProposalGr.

NameTypeDescription
rosterSpanProposalGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
StringA formatted GlideScheduleDateTime string based on the start date of the rosterSpanProposalGr.

OCRosterSpanApprovalUtil - getPTOApproversList(GlideRecord rosterSpanProposalGr)

Returns an array of group managers based on the user's rota groups.

NameTypeDescription
rosterSpanProposalGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
ArrayAn array of group managers based on the user's rota groups.

The following example is an on-demand script include named OCPTOApprovalReminder. When called by running the scheduled job manually, the managers and their delegate managers are notified of employees who are scheduled for PTO on the following day.

function OCPTOApprovalReminder() {

    //Passing parameters in 'getDateFormat()' function with the days which needs to be added
    var startDate = getDateFormat(1); //We can use System property to set Start Date
    var endDate = getDateFormat(2); //We can use System property to set End Date

    //Building the encoded query all the Pending approval state proposals whose start date is tomorrow
    var encodedQuery = 'state=1^roster_schedule_span.start_date_time>' + startDate + '^roster_schedule_span.start_date_time<' + endDate;

    //Sends an event notification to all rota managers and their delegate managers
    getNotApprovedList(encodedQuery);

    //Converts the date and time in ISO Format
    function getDateFormat(daysToBeAdded) {

        //Getting today's date and adding '1' day
        var todaysDate = new GlideDate();
        todaysDate.addDaysUTC(daysToBeAdded);
        todaysDate = todaysDate.getValue();

        //Converting to today's date object to GlideDate object
        var addingDaysToDate = new GlideDate();
        addingDaysToDate.setValue(todaysDate);

        //Setting the time default to '12:00:00' and returning the time in the specified format to match ISO
        var staticTime = new GlideTime();
        staticTime.setValue('00:00:00');
        staticTime.setValue(staticTime.getHourOfDayUTC() + ':' + staticTime.getMinutesUTC() + ':' + staticTime.getSeconds());

        //Returns the date & time in the specified format
        var isoFormattedDateTime = addingDaysToDate.getByFormat("yyyyMMdd") + 'T' + staticTime.getByFormat("HHmmss") + 'Z';
        return isoFormattedDateTime;
    }

    //Gliding Roster schedule span proposal table with the built-in query to fetch the records whose proposals are not approved/rejected
    function getNotApprovedList(addEncodedQuery) {
        var rosterScheduleEntryProposalGR = new GlideRecord('roster_schedule_span_proposal');
        rosterScheduleEntryProposalGR.addEncodedQuery(addEncodedQuery);
        rosterScheduleEntryProposalGR.query();
        while(rosterScheduleEntryProposalGR.next()) {

            //Call On-Call Scheduling OCRosterSpanApprovalUtil library with 'getPTOApproversList' function 
            //pass GlideRecord object of 'roster_schedule_span_proposal' table
            var rotaManagers = new OCRosterSpanApprovalUtil().getPTOApproversList(rosterScheduleEntryProposalGR);
            rotaManagers = rotaManagers.join(",");

            // Pull only the unique sys_ids
            var managerList = new ArrayUtil().unique(getManagerDelegateApprovals(rotaManagers).toString().split(','));

                     // Event to trigger a reminder notification for testing.
                     // To use, create a an event registry named "oc.manager.delegate.reminder"
                     // Call the event in a notification and uncomment the following line
            //gs.eventQueue("oc.manager.delegate.reminder", rosterScheduleEntryProposalGR, managerList, "");

               if(managerList)
            gs.info("Returns the list of manager and it's delegate members >>>>>> " + managerList);
        }
    }

    //Get the sys_ids of the managers and their delegate managers
    function getManagerDelegateApprovals(manager) {
        var answer = [];
        answer.push(manager);
        var delegateGR = new GlideRecord("sys_user_delegate");
        delegateGR.addQuery("user", 'IN', manager);
        delegateGR.addQuery("starts", "<=", gs.daysAgo(0));
        delegateGR.addQuery("ends", ">=", gs.daysAgo(0));
        delegateGR.addQuery("approvals", true);
        delegateGR.query();
        while(delegateGR.next()) {
            answer.push(delegateGR.getValue('user'));
            answer.push(delegateGR.getValue('delegate'));
        }
        return answer;
    }
}

Add the following call to a record in the Scheduled Script Execution [sysauto_script] table. This trigger calls the OCPTOApprovalReminder script include when the scheduled job is run manually.

OCPTOApprovalReminder();

OCRosterSpanApprovalUtil - getToDateDisplayValuePerSpanProposal (rosterSpanProposalGr GlideRecord)

Returns a formatted GlideScheduleDateTime string based on the end date of the rosterSpanProposalGr.

NameTypeDescription
rosterSpanProposalGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
StringA formatted GlideScheduleDateTime string based on the end date of the rosterSpanProposalGr.

OCRosterSpanApprovalUtil - getUserNamePerSpanProposal (GlideRecord rosterSpanProposalGr)

Returns the user's name based on rosterSpanProposalGr.

NameTypeDescription
rosterSpanProposalGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
StringThe user's name based on rosterSpanProposalGr.

OCRosterSpanApprovalUtil - isPTOApprovalRequired ()

Checks whether the system property com.snc.on_call_rotation.pto.approval.required is true.

NameTypeDescription
None  
TypeDescription
BooleanReturns true if the system property com.snc.on_call_rotation.pto.approval.required is true..

OCRosterSpanApprovalUtil - rejectPTOSpan (rosterSpanGr GlideRecord)

Changes the type of the roster_schedule_span to rejected from approval.

NameTypeDescription
rosterSpanGrGlideRecordA roster_schedule_span_proposal record.
TypeDescription
void